FULL OF BEANS – PRIVACY POLICY

Last Updated: April 2026

 

1. Overview

Full of Beans is committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

2. What information we collect

We may collect and process the following personal data:

- Parent/guardian details (e.g. name, email, phone number)

- Child information required for participation (e.g. name, relevant medical or safeguarding information where necessary)

- School contact details

- Staff and contractor information

- Payment and transaction data

We only collect information that is necessary to deliver our services safely and effectively.

 

3. How we collect data

We collect personal data through:

- bookings and registrations (via Love Admin)

- direct communication with parents, schools and staff

- our website and enquiry forms

 

4. How we use your data

We use personal data to:

- deliver our services safely and effectively

- communicate with parents, schools and staff

- manage bookings and payments

- meet safeguarding and legal obligations

- improve our services

 

5. Lawful basis for processing

We process personal data under the following lawful bases:

- Contract (to deliver services)

- Legal obligation (including safeguarding requirements)

- Legitimate interests (to operate and improve the business)

- Consent (for marketing and specific permissions where required)

 

6. Data sharing

We may share personal data where necessary with:

- schools and educational partners

- authorised staff and subcontractors

- service providers supporting our operations

 

Key systems used include:

 

- Love Admin

- Xero

All third parties are required to handle data securely and in line with GDPR.

Personal data may also be shared in the event of a business sale, merger, restructuring or other corporate transaction. In such circumstances, any purchaser or acquiring organisation will be subject to appropriate confidentiality obligations and will be required to process personal data in accordance with applicable data protection laws.

7. Data storage and security

Personal data is stored securely using cloud-based systems with restricted access.

Only authorised personnel have access to personal data, and appropriate safeguards are in place to prevent unauthorised access, loss or misuse.

Access to personal data is limited to authorised personnel who have a legitimate business need. All individuals handling personal data are subject to confidentiality obligations.

8. Data retention

We retain personal data only for as long as necessary to fulfil operational, legal and safeguarding requirements.

In most cases, data is retained for no longer than 6 years where required for legal or regulatory purposes.

9. Cookies

Our website uses cookies to improve user experience and help us understand how the site is used.

Cookies are small files stored on your device when you visit a website. They help us analyse website traffic and improve functionality.

We may use cookies for:

• basic website functionality
• understanding how visitors use our website (for example through analytics tools such as Google Analytics)

You can control or disable cookies through your browser settings. Please note that disabling cookies may affect how the website functions.

 

10. Your rights

Under data protection law, you have the right to:

- access your personal data

- request correction of inaccurate data

- request deletion where appropriate

- object to or restrict processing in certain circumstances

To exercise these rights, please contact us using the details below.

 

11. Contact

If you have any questions about this policy or how your data is handled, please contact:

nicky@fullofbeansfitness.co.uk

 

12. Updates



This policy may be updated from time to time to reflect changes in legal requirements or business operations.